CLRA Forms
FORMS AND REGISTERS FOR PRINCIPAL EMPLOYERS
Forms for Principal Employer
- Form I – Application for Registration under CLRA
- Form V – Certificate from Employer – (This duly filled form is to be attached with Form IV and submitted by the Contractor for obtaining Contract Labour License)
- Form VI-B – Notice Of Commencement or Completion Of Contract Work by Principal Employer
- Form XXV – Annual Return of Principal Employer CLRA – (To be filed before the 31st of January for the year ending 31of December of the previous year)
Registers to be Maintained by Principal Employer
Form XII – Register of Contractors CLRA
FORMS AND REGISTERS FOR CONTRACTORS
Forms for Contractor
- Form IV – Application for License CLRA
- Form VI-A – Notice Of Commencement or Completion by Contractor – to be submitted by the Contractor
- Form X – Application for Temporary Licence CLRA
- Form XIV – Employment Card CLRA
- Form XIX – Wage Slip CLRA
- Form XXIV – Return to be sent by the contractor to the licensing officer CLRA
Registers to be Maintained by Contractor
- Form XIII Register Of Workman employed by Contractor CLRA
- Form XVI – Muster Roll CLRA
- Form XVII – Register Of Wages CLRA
- Form XX – Register of Deductions for damage or loss CLRA
- Form XXI – Register of Fines CLRA
- Form XXII – Register of Advances CLRA
- Form XXIII – Register of Overtime CLRA
Contract Labour Engagement
The section provides inputs on the best practices that should be adopted while engaging Contract Labour at the premises.
Important factors to be considered while engaging Contract Labour
- The Contractor should be selected through a tendering process.
- A contract agreement should be entered with the Contractor who has bagged the contract in the tendering process. Contract agreement shall also contain clauses that requires the Contract to comply with the statutory provisions applicable to him
Pre-requisites of the Employer
- Should have a Registration Certificate under Contract Labour (Regulation & Abolition) Act (Central).
- Should keep a continuous check on the number of Contract workers engaged at the premises so that the same may not over-shoot the permissible limits as per the contract labour license.
- If the premise is a Factory, the introduction of the Contractor shall not breach the limit for the maximum number of people that could be engaged within the factory premises as per the Factory license too. [Here, all the persons working within the premises, direct & indirect will have to be considered for ascertaining the numbers being within the limits of the Factories License.]
After the process of selection of the contractor through the tendering process (or otherwise) is completed, the following steps maybe adopted to have a flawless induction of a Contractor into the system.
The procedure of Introduction of Contractor into our system
Responsibilities of the Contractor before commencement of Work
Checks on how to close a Contract effectively
What documents to ask a Contractor while settling his monthly Bills?
- ESI & PF Challan of previous months payment
- Details of Monthly returns sent under the PF Act
- If the Returns sent are not conclusive proof of payment of deductions by the Contractor, then a declaration may be taken on a monthly basis.
- If it is a period of returns then the copy of the Annual/ Half –Yearly Returns for EPF / ESI maybe asked for which would give detailed statements of payments against each worker.
Do’s & Don’ts Of Contract Labour Engagement
1. The Contractor should possess a valid license to take up the works in an establishment or organisation.
2. Every establishment which engages contract labour should obtain a Certificate of Registration under the Contract labour (R & A ) Act, 1970.
3. The work of the contractor should never be supervised or administered by the officers of the principal employer. In other words, the element of supervision, control and direction should only be from the contractor and not from the principal employer.
4. The establishment in the first instance, must ensure that they have got a registration certificate from the competent authority as provided u/s 7 of the Contract Labour ( R & A) Act, 1970. Before proceeding to engage the contract labour.
5. The establishment must ensure that they issue certificate in Form – V to the contractor for obtaining license as provided u/s 12 of the Act.
6. It must be ensured that the contractor who is employing more than 20 persons has a valid license issued in his name by the competent authority as provided under the Act.
7. The payment of wages to the employees employed by the contractor is disbursed to his employees by the contractor himself or his nominee and principal employer has to depute his representative to be present and sign the payment register in token of having disbursed the salary in his presence by the contractor.
8. There should not be any supervision and control by the principal employer in respect of employees employed by the contractor to fulfill the obligation of the contract.
9. The work for which contract labour is engaged is not of perennial nature.
10. Discipline of the employees of the contractor in the discharge of duties must be regulated by the contractor and not by the principal employer.
11. Contract should not specify the number of persons required but must quanitfy the work itself.
12. Leave to the employees of contractor must be sanctioned by the contractor and not by the principal employer.
13. No advance should be paid by the principal employer to the contractor’s employees directly. Only contractor must regulate the same.
14. Maintenance of all type of record in respect of the employees employed by the contractor should be his own responsibility and principal employer should not intervene in such matters.
15. If the establishment is covered by the Employees’ Provident Fund & Misc. Provisions Act and the Employees’ State Insurance Act then the preference should be given to those contractors who have their own code numbers under these Acts.
16. To ensure to submit annual return to the prescribed authority in the prescribed form under the Act.
17. The contractor should submit the printed bills and sign under the Rubber Stamp.
18. The contractor should maintain records through his staff and not by the staff of principal employer.
19. The contractor’s labour should do only the specific work agreed by the contractor.
20. The contractor should issue the photo identity card to his workers under his name, trading style and signature.
ESSENTIAL INGREDIENTS OF AN AGREEMENT
1. The agreement should be drafted and executed on non-judicial stamp paper.
2. The agreement must disclose the names and addresses of the Contractor and the principal employer.
3. The agreement must contain the rights and obligation of both the parties.
4. The agreement must disclose the place of work, time of working, rate of compensation ( towards consideration) and consequences arising out of breach of contract and procedure for termination by either of the parties to the agreement.
5. The agreement must disclose the scope of work, deployment of manpower in number, period of validity, compensation, security deposit and terms of payment of bills.
6. The agreement should be between the contractor and the principal employer and should be witnessed by two witnesses.
7. The agreement should disclose the name and address of the contractor.
8. The agreement should disclose the exact nature of job to be assigned.
9. The agreement should narrate the job actually to be performed.
10. The agreement should ensure and disclose the obligations to pay the minimum wages as applicable.
Thanq for readily making available all required forms under CL(R&A) Rules. Its nice.
thank you,
for relod the ready made form of c.l act.
i get this form as a part of my semester project work.
thank you,
mayurdalal
Please go through the list of Notices provides on this website
Dear All,
These formats are good but the Form numbers are wrongly interpreted like for Annual return we have to file under Form XXI but here named that form as XXV so please use formats but check Form Nos from ur reference books
Dear Mr. Balaji,
The forms provide here are with reference to the Central Contract Labour Act and the forms with respect to the State Contract Labour Acts would be different. Kindly confirm if your Company falls under the Central or State Act
Kindly send me all Factory act, laws and safety related point.
dear sir,
i want to know about central and state contract labor license. Because our principle employer have central labour registration certificate from karnal, our site is in gurgoan whether we apply for labour contract license.
kindly suggest and guide me how to get our contract labour license from gurgoan or from karnal.
regards
bipin kumar mishra
9654637531
Hi Mukesh,
It will be difficult to send you as a email reply all the relevant points that you have asked me. I guess there is no shortcut here. You will have to go through the Factory Rules pertaining to your State.
I can help you with any specific aspect you are looking for.
Dear Bipin,
Contract Labour License can be obtained only under the Registration Certificate (RC) of the Principal Employer (PE). If the RC obtained by the PE covers Gurgoan then the ALC will issue the License to you.
Hi,
What is Form X under CLRA act 1970..
pls share Format for the same.
Thanks in Advance ..!
Hi,
What is Form X – Identity Card under CLRA act 1970..
pls share Format for the same.
Thanks in Advance ..!
Hi Sonu,
Form X under CLRA is an Application for Temporary Licence. There is no separate form for identity card under CLRA. Some Factories Act have provisions for identity card. Please confirm your requirement.
form of notice required to be displayed under contract labour act, minimum wages act & payment of wages act
Great its nice bunch of forms and info
thanks
regards
Shakil Khan